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Executive Assistant/HR Coordinator

JOB DESCRIPTION

Job Title: Executive Assistant/HR Coordinator          

Reports to: Senior HR Business Partner (dotted lines to VP, Human Resources, Talent Acquisition & Development Specialist)

Key Internal Partners: All departments in New York, HR Team in Nampa and Traverse City

Key External Partners: Candidates, guests, vendors

Location: New York

Materne North America (MNA), a wholly-owned subsidiary of MOM Group located in France, is a highly successful, fast-growing, and innovative company known for helping squeeZ goodness into the daily lives of kids across the US. In fact, you probably know us as GoGo squeeZ: http://www.gogosqueez.com/. We’ve been in operation for 7 years in the US and have reached over $200 million in sales.

GoGo squeeZ is a leader in healthy, all-natural, gluten free, 100% fruit snacks. Our applesauce pouches are packed with goodness and with their convenient packaging design can be enjoyed wherever kids go! In 2016, Materne North America launched our most significant innovation since the introduction of applesauce in a pouch. Now, US families can enjoy yogurt that is, “so cool, it doesn’t have to be cold,” or in other words, a scrumptious, natural yogurt snack with no preservatives and no fridge needed!

Our applesauce products are produced locally in the USA, and our dairy products are imported from France.

MNA has 500+ employees spread across New York City (US headquarters) and two production sites in Traverse City, MI and Nampa, ID. We are committed to offering our customers across the US, Canada, and Mexico high-quality, squeeZable, pouches that are fun to eat by leveraging our unique patented manufacturing technology.

The GoGo squeeZ pouches can be found in over 9,000 stores across the US including Fairway, Giant, Harris Teeter, Publix, Target, Walmart, and likely, your local grocery store.

We are committed to providing healthy snacking and nutrition education to parents and kids, so we are proud to support Action for Healthy Kids (AFHK), a nonprofit that works to create healthier schools nationwide.

Join the GoGo team, and help us drive our mission to make on-the-go snacking healthy and fun!

We are a team of passionate, values-driven professionals, and we would love to have you on board to help us achieve our shared dreams!

Job Summary:

The Executive Assistant/HR Coordinator primarily supports the VP, Human Resources and the New York HR Team with Internal Communication, Talent Acquisition coordination and Employee Engagement projects. This position reports to the Senior Human Resources Business Partner (Sr. HRBP) with dotted lines to our VP, Human Resources.

Job Responsibilities & Tasks:

  • Support VP, Human Resources with administrative duties
    • Update executives calendar independently
    • Coordinate travel arrangements
    • Prepare expense reports
    • Validate Executive direct reports’ PTO requests using ADP
    • Send IT tickets to address technology needs
    • Investigates and resolves problems on behalf of executive
    • Plan meetings and video conferences by coordinating invitation, creating objective and meeting agenda, allocate time for each topic and advise participants
  • Support HR team with Employee Engagement Programs
    • Participate in our Spirit Squad Team and maintain Spirit Squad calendar
    • Coordinate office events Birthdays, baby showers, wedding showers, happy hours following our Spirit Squad and HR calendars
    • Coordinate Quarterly Leadership Team Offsite
    • Maintain HR Master Calendar
  • Support Talent Acquisition team with recruiting and onboarding
    • Source passive candidates partnering with Talent Acquisition & Development Specialist
    • Screen resumes
    • Coordinate on site Interviews or video conference interviews using our BlueJeans system as needed
    • Complete onboarding and off-boarding check-list for New York
    • Order Business cards
    • Gather pictures of employees to update company photo directory and organizational charts
    • Give office tour for new employees 
    • Distribute Security Badges
    • Send IT tickets to prepare for onboarding
  • Support HR team with Internal Communication across our 3 locations
    • Update organizational charts for the NY Site and compile data from other sites
    • Publish internal communications and organizational announcements
    • Maintain Intranet HR SharePoint for New York 
  • Manage various HR projects or tasks      
    • Prepare create impactful, concise, and error free presentations
    • Track completion of Annual Performance Reviews
    • Implement Safety actions plan for the NY Site
    • Partner with Plants HR team on various engagement and communication projects and tasks
  • Perform any other duties as assigned

Key Performance Indicator (KPI):

Employee’s feedback, participation rate to events, quality of execution

Position Requirements:

EDUCATION

  • Bachelor's degree in Business Administration, Human Resources or related field

EXPERIENCE

  • 5+ years of progressive HR Experience  

SKILLS

  • Strong communication skills a must. Ability to communicate effectively and succinctly, both verbally and in writing with all levels of an organization.
  • Mastery level proficiency is required with computer applications (Word, PowerPoint, Excel, Outlook)
  • Must have understanding of computer procedures and applications well enough to suggest input/output requirements and the use of additional applications.
  • Creative Problem Solving, proactive mindset and initiative required
  • Ability to function in a high demand, performance-driven environment
  • Be proactive in developing relationships across the company
  • Familiarity with international environment
  • Significant customer first orientation
  • Strong organization skills
  • Keen attention to detail
  • Ability to effectively manage multiple priorities
  • Ability to maintain high levels of confidentiality

PHYSICAL REQUIREMENTS

  • Must be able work in normal office conditions
  • Must be able to lift at least 20 pounds or more
  • Must be able to work 8 hours per day and be on his/her feet for extended periods of time.

Materne, North America offers a competitive compensation package and a comprehensive benefit package that includes: Medical, Dental & Vision Plans, Life Insurance, including eligible spouses, domestic partners & children; Retirement & Savings Plans, Paid Vacation and Holidays.

Materne, North America is an equal opportunity employer. We value a culture of inclusion and diversity within our workforce. We are committed to maintaining a workplace free from prohibited employment conduct, including discrimination based on age, color, disability, marital or parental status, national origin, race, religion, sex, sexual orientation, gender identity, veteran status or any other legally protected status in accordance with applicable federal, state and local laws.

Employment is subject to verification of pre-employment drug-screening results and background investigation.

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